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Job Descriptions for Meet Volunteers

Each family must fill a minimum of 40 volunteer points. Your goal should be 50+ points to ensure meets run smoothly.

Age Group Parents

Full Meet Position - 10 points per shift

Keep assigned group of children together in designated area.
Make sure swimmers are marked and get to the ready bench in time for their events. Remain with their swimmers until the end of the meet, and make sure swimmers clean up all trash and snacks before they leave.
See Head Age Group Parent

Awards

Full Meet Position - 10 points per shift

Transcribes results to ribbons and files in folders (done at the end and after completion of the meet). Works closely with Computer Operator
See Head Ribbons Parent

Event / Heat board turner (only at home meets)

Each shift covers half the meet (early/late shift) - 5 points per shift

Sits by the pool at the 'Event/Heat' Board and presses a button to change the display of the event/heat as each race proceeds to the next. Also updates "Meet Bop" on their phone at the same time (a mobile app that notifies parents of what even and heat the meet is up to).

Floater

Each shift covers half the meet (early/late shift) - 5 points per shift

This is a "Jack of all Trades" role that will fill in at positions as needed during the meet. (exception: stroke and turn judge)

Marshall/Gate Keeper (only at home meets)

Each shift covers half the meet (early/late shift) - 5 points per shift

Two volunteers will "man" the gate at Escarpment Boulevard and the gate at the parking lot behind the pool from the start of the meet until it is over. You can set up chairs and rotate between yourselves as needed. The purpose of this position is to allow the gates to be closed during the meet but to control entrance and exit of spectators. The early shift starts as volunteers begin arriving at the pool. The late shift ends at the end of the meet, as gates are locked.

Ready Bench

Full Meet Position - 15 points per shift (this is a demanding role)

RB Greeter: Calls swimmers to the ready bench area, making sure swimmers are sorted by heat/by lane.
RB seater: Seat the swimmers in their benches, based on heats and lane position.
RB Runner: Getting the kids from ready bench to the pool lanes.
RB Deckhand: Assists in getting children into the right lane on the right side of the pool (*this is especially important with the younger children and relay events)
Lots of patience and organization for all ready bench positions.
See Head Ready Bench Parent

Runners

Each shift covers half the meet (early/late shift) - 5 points per shift

Takes sheets from the timer after an event and take to ribbon writing table
Takes the sheets from the stroke and turn judges
Heat Ribbon Volunteers hand out heat winner ribbons after each heat, at home meets. See Head Runner Parent

Set up and clean up

Partial meet position - 5 points per shift (set-up and clean-up are different shifts)

Help set up at Home Meets. Strong people are needed to set up tents for Ready Bench and Timers. Also set up lanes for Ready Bench and block off designated areas with caution tape for safety reasons.

Help clean up at the end of the meet. Pick up trash. Take down Ready Bench and Timer Tents. Put equipment back in shed.

Strong people are needed to set up tents for the age groups. Help clean up at the end of the meet. Take down the age group tents.

Away meet set up and clean up largely revolves around helping transport and set up/break down age group tents.

Stroke and Turn Judges

Each shift covers half the meet (early/late shift) - 5 points per shift

Watch kids strokes and turns for compliance to regulations.
Requires minimal training and certification.
See head stroke and turn judge.
The Stroke and Turn Guide can be found below

Timers

Each shift covers half the meet (early/late shift) - 5 points per shift

Use a stopwatch to time each swimmer’s event.
Verify name of swimmer with the name on the card where time will be recorded.
Write disqualification on card when instructed by stroke and turn judge.
See Head Timer Parent

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