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Circle C Ranch Host Meet Information

We are very excited to be hosting the swim meet this weekend and hope that everyone has a wonderful experience. 

Event Entries:Please have your entry list data files to our computer lead by 2:00 p.m. on Thursday. If you have questions about data files or entry procedures, please contact us as soon as possible. You can expect a preliminary heat sheet by 5:00 p.m. Thursday for review. Any changes are due by noon Friday – a complete new entry file is requested. Final heat sheets should be available between 5:00 and 6:00 p.m. on Friday.

Please note that our pool is a 25 yard pool. Reminder, each team is responsible for bringing their own heat sheets for your volunteers. Circle C Ranch will provide stop watches, DQ slips, clipboards, and pencils.

Meet Time: Please reference meet specific email regarding start, warm-up and conclusion times. Depending on the size of the event these may change. However there will not be any deck entries or last minute changes to heat sheets, only if there has been a computer entry error that needs to be corrected. Time permitting we will have a parents and/or coaches relay; please bring suits if interested.

Head Volunteer Meetings: On deck meetings - 30 mins before scheduled Meet Start Time.

Timers: Meet under the timer tents

Stroke and Turn Judges: Meet under blue umbrellas near concessions on deck area

Ready Bench: Meet at the Ready Bench on the southeast side of the pool

Runners: Meet by computer awning (located on the parking lot gate or south side of the pool)

Volunteers: Please submit a list of your team volunteers to our volunteer coordinators. They will need a list of volunteers that will assist with ready bench, timing, runners, etc…

Ribbons: Our ribbons coordinator will print ribbons for place winners. Please bring labels for personal best ribbons if you would like those printed.

Visiting Age Group Areas (aka Zoos): We have a designated area for your teams in the back behind the iron fence by the basketball & sand volleyball court. Please bring your own pop ups and chairs. It is very hot, and there is little shade. Please tell your age group parents to keep the swimmers off of the volleyball court. The sand gets tracked into the pool and has caused issues in the past.

Parking: Parking is limited. The parking lot entrance closest to the pool will be blocked off. You CAN enter the parking lot from the other side of the Child Development Center. The lot fills quickly. Please be good to our neighbors and do not block driveways. Also, remember to not park in crosswalks, intersections, near fire hydrants, or on grassy areas around the pool parking lot as APD has ticketed and towed in the past. At no time are swim center guests allowed to park in the designated Mail Center parking spots.

Concessions: We will have a full concession stand run by the Circle C Cafe throughout the meet. Breakfast tacos, coffee, water, Gatorade, sodas, snacks, and lunch food will be available.

Concessions are cash only please.

Directions to our location: Directions to the Circle C Ranch pool:

The physical location is 5919 La Crosse Avenue, Austin, Texas 78739. Official directions can be found on our website, here: The gate along Escarpment will be open, as well as the back gate by the parking lot behind the pool. The entrance through the pool office will NOT be open. You may park on surrounding neighborhood streets, but be mindful of not blocking driveways, fire hydrants, or crosswalks.  

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